SIAA AGM

NOTICE OF 2020 ANNUAL GENERAL MEETING

Space Industry Association of Australia Limited

ACN 613 961 005

Thursday, 5 November 2020, 17:00 AEDT

Due to the ongoing public health situation, the 2020 Annual General Meeting of the SIAA will be held using the Zoom meeting platform. Registration in advance of the meeting is essential and can be completed here.

Agenda

  1. Election of Chair of Meeting
  2. Apologies - may be emailed to the SIAA Company Secretary: secretary@spaceindustry.com.au
  3. Minutes of 2019 Annual General Meeting (refer to Attachments)
  4. Tabling of Proxies
  5. Financial Report, Directors' Report and Auditor's Report for year ended 30 June 2020
  6. Appointment of Auditor for 2020/21
  7. Special Resolutions - see explanatory statement enclosed along with this Notice of Meeting for more information.
    7.1  Special Resolution One: Appointment of Life Member
    >  In accordance with clause 5.4 of the Constitution, the members resolve to appoint Mr Rod Drury CSC as a Life Member of the SIAA.
    7.2  Special Resolution Two: Constitution Amendments
    >  The members resolve to adopt, by special resolution, the amendments to the Constitution attached to this Notice of Annual General Meeting.
  8. Election of Directors
    >  Eligible members will receive a unique link to enable participation in the ballot for Election of Directors.
    > This ballot is open until 19.30 AEDT 5 November 2020.
    >  Details of candidates are included as part of the ballot process.
    >  Elected candidates will be announced on or after 6 November 2020, via a bulletin to members.
  9. Close of Meeting

Note:
A voting member is entitled to appoint a proxy who must be an SIAA member. A proxy appointment form is attached and must be returned to the Company Secretary by 5.00 pm Australian Eastern Daylight Time on 3 November 2020.

Attachments:

By order of the SIAA Board

 

SUMMARY OF PROPOSED CHANGES TO THE CONSTITUTION OF THE SIAA

At the 2020 AGM the SIAA is proposing 2 major changes to the Constitution.

The first is to enable electronic voting by members, ensuring accessibility and transparency in our elections and voting on other matters as they arise from time to time.

The second change relates to the tenure of Directors, which under the current Constitution is 1 year. The issue with this arrangement is that potentially all Board members could be replaced at the same time, and there is no continuity of Directors. This exposes the SIAA to unnecessary risk in its business operations. The updated Constitution provides for 2 year terms, with an election to select half (rather than all) of the Director positions being conducted annually. Under this arrangement continuity of the Board is achieved.

The suggested changes to the Constitution are indicated in this attachment - SIAA Constitution with Amendments for 2020 AGM.

If you have any questions or require further information please contact us.